How to Start a Mobile Notary Business in Pennsylvania: Your Step-by-Step Guide

Starting your own mobile notary business in Pennsylvania is an exciting way to embrace flexibility and independence. But let’s face it—the process can feel overwhelming when you’re just getting started. Take it from Megan, a Philly-based notary, who once struggled to get her business off the ground. With a little guidance and determination, she went from confused to confident, booking clients within weeks. Let’s break it all down so you can follow in her footsteps.

Ready to Become a Commissioned Notary?

To start a mobile notary business, the first step is securing your commission. Pennsylvania’s requirements are straightforward, but they’re essential to building a strong foundation.

  1. Meet the Basic Eligibility Criteria: You need to be at least 18 years old, a U.S. citizen or permanent resident, and either live or work in Pennsylvania. You also need to have a clean record.
  2. Take an Approved Education Course: The state requires a 3-hour education course to familiarize yourself with notary laws and responsibilities.
  3. Submit Your Application and Pass the Exam: Apply through the Pennsylvania Department of State, upload your course completion certificate, and prepare to ace the notary exam administered by Pearson VUE.
  4. Purchase Your Bond and Supplies: Pennsylvania law requires a $10,000 surety bond, along with your notary seal and journal to log all your transactions.
  5. Finalize Your Commission: Take your oath of office, record your bond and commission, and register your signature at the local Prothonotary’s office.

By the end of this process, you’ll be an official notary, ready to embark on your entrepreneurial journey.

Equip Yourself for Success

Running a mobile notary business means being prepared to meet clients wherever they are. Think of your equipment as your superhero toolkit—every item serves a purpose to help you save the day. For example, imagine being called for a last-minute loan signing where the client forgot to bring copies of a key document. With your portable scanner and printer, you’re able to save the day, printing and scanning what’s needed on-site, impressing your client and sealing the deal.

  • A reliable smartphone with scheduling apps to manage appointments on the go.
  • A portable scanner and printer to handle last-minute document needs.
  • Your notary bag stocked with your seal, journal, pens, and spare forms.
  • GPS or a navigation app to find client locations quickly.
  • A portable power bank, because running out of battery mid-appointment is not an option.

These tools not only make your job easier but also leave a professional impression on your clients.

How to Market Yourself Like a Pro

When Megan launched her mobile notary business, she realized that marketing wasn’t just important—it was the difference between waiting for clients and having a steady stream of bookings. Here are strategies she used to get started:

  • Build Your Online Presence: Create a profile on Google My Business and Yelp. These platforms make it easy for local clients to find you.
  • Network Locally: Visit real estate agencies, law firms, and title companies to introduce your services. Prepare a brief pitch explaining your notary expertise and bring along promotional materials like business cards or brochures to leave a lasting impression. Megan even left business cards at her favorite coffee shop and landed two clients in her first week.
  • Leverage Social Media: Post tips, availability, and success stories on Facebook and LinkedIn to keep your audience engaged.
  • Offer Promotions: Consider discounts for first-time clients to build relationships and word-of-mouth referrals.

Remember, marketing is an ongoing effort. Dedicate a little time each week to connect with your community and showcase your expertise.

Staying Compliant in Pennsylvania

One of the most important parts of your role as a notary is maintaining trust and professionalism. Here’s how to stay on top of compliance:

  • Log Every Transaction: Pennsylvania law requires detailed recordkeeping in your notary journal. Accuracy here is non-negotiable.
  • Keep Your Supplies Secure: Your seal and journal are your responsibility—always store them in a safe place.
  • Stay Informed About RON: Remote Online Notarization is growing, and Pennsylvania’s laws allow you to notarize documents online. To get certified for RON, you’ll need to complete additional training approved by the Pennsylvania Department of State and work with an authorized RON platform provider. Adding RON to your services not only gives you the flexibility to work from anywhere but also broadens your client base, making it easier to accommodate busy schedules and out-of-state requests. It’s a great way to expand your services and reach.

Following these practices not only keeps you compliant but also builds your reputation as a reliable professional.

Avoid These Common Pitfalls

New notaries often make a few rookie mistakes, but you can easily steer clear of them with a little preparation.

  1. Skipping the Details: Always double-check documents for completeness before you notarize. Missing fields can lead to rejections.
  2. Undervaluing Your Time: While Pennsylvania caps notarization fees at $5, travel fees are up to you. For example, you might calculate your fee based on the IRS mileage rate (currently 65.5 cents per mile as of 2023) and add a flat convenience fee for your time. If a client is 10 miles away, you could charge $6.55 for mileage plus $20 for your time, totaling $26.55. This ensures you’re fairly compensated while remaining competitive. Be sure to set fair, competitive rates.
  3. Neglecting Marketing: It’s easy to get caught up in the day-to-day, but without consistent marketing, your business won’t grow.

Ready to Get Started?

Starting your mobile notary business in Pennsylvania is a rewarding journey that combines flexibility, independence, and the chance to make a real impact in your community. Whether you’re notarizing estate documents or handling loan signings, the opportunities are endless.

To make your launch even smoother, download our free Notary Business Startup Checklist and take the first step toward building a thriving business today!